DIRECTOR IDENTIFICATION NUMBER

A new regime has commenced whereby director’s must apply for their own personal director identification number (Director ID).This new regime will be administered by ABRS – Australian Business Registry Services and will be enforced by ASIC – Australian Securities & Investments Commission.

HOW DIRECTOR ID WORKS

A Director ID is a unique 15-digit identifier given to a director or someone who intends to become a director that, once issued, will be kept by the individual permanently.

This is important because it will help to:

  • prevent the use of false or fraudulent Director identities
  • make it easier for external administrators and regulators to trace Directors’ relationships with companies over time
  • identify and eliminate director involvement in unlawful activity, such as illegal phoenix activity.

WHO WILL NEED A DIRECTOR ID

You will need a Director ID if you are a director of a:

  • company
  • Aboriginal and Torres Strait Islander corporation
  • corporate trustee, for example, of a self-managed super fund
  • charity or not-for-profit organisation that is a company or Aboriginal and Torres Strait Islander corporation
  • registered Australian body, for example, an incorporated association that is registered with the Australian Securities and Investments Commission (ASIC) and trades outside the state or territory in which it is incorporated
  • foreign company registered with ASIC and carrying on business in Australia (regardless of where you live).

WHEN YOU NEED TO APPLY

Corporations Act Directors

When you must apply for your Director ID depends on the date you become a director.

  Date you become a director  Date you must apply
  On or before 31 October 2021  By 30 November 2022
  Between 1 November 2021 and 4 April 2022  Within 28 days of appointment
  From 5 April 2022  Before appointment

HOW TO APPLY

Director’s personally need to apply for their own Director ID as they need to verify their identity using private information.  It’s free to apply.

AUSTRALIAN RESIDENT DIRECTORS:

Apply online (the fastest way)

Step 1 – Set up myGovID

  • Please note that myGovID is different from myGov.
  • You will need a myGovID with a Standard or Strong identity strength to apply for your Director ID online.
  • If you don’t have a myGovID, you can find information on how to download the app at How to set up myGovID.
  • already have a myGovID, you can apply for your Director ID now.

Step 2 – Gather your documents

You will need to have some information the ATO knows about you when you apply for your Director ID:

  • your tax file number (TFN)
  • your residential address as held by the ATO
  • information from two documents to verify your identity.

Examples of the documents you can use to verify your identity include:

  • bank account details
  • an ATO notice of assessment
  • super account details
  • a dividend statement
  • a Centrelink payment summary
  • a PAYG payment summary (this is different to your income statement, and/or your PAYG instalment activity statement).

Step 3 – Complete your application

Once you have a myGovID with a Standard or Strong identity strength, and information to verify your identity, you can log in and apply for your Director ID. The application process should take less than 5 minutes. Apply now with myGovID

If you can’t get a myGovID with a Standard or Strong identity strength, the best way to apply for a Director ID will depend on your situation.

Apply by telephone

You can apply by telephone if you have:
  • an Australian tax file number (TFN)
  • your residential address as held by the Australian Taxation Office (ATO)
  • answers to two questions based on details the ATO know about you
  • two Australian identity documents – one primary and one secondary.
Primary documents
  • Australian full birth certificate (extracts and commemorative certificates are not acceptable)
  • Australian passport (including passports that have expired in the past two years)
  • Australian citizenship certificate or extract from a Register of Citizenship by Descent
  • ImmiCard
  • Visa (if you are using a foreign passport but you are still in Australia)
Secondary documents
  • Medicare card
  • Australian driver’s licence or learner’s permit. This must show your photo and signature, and the address on the card must match your details on the form.
When you have the information you need to apply, contact ABRS.

Apply with a paper form

If you can’t apply online or over the phone, you can apply using a downloadable form – Application for a Director identification number. This is a slower process and you will also need to provide certified copies of your documents to verify your identity. In addition to the information requested on the application form, you will need to provide certified copies of one primary and two secondary identity documents.FOREIGN RESIDENT DIRECTORS:

Foreign directors can currently only apply for a Director ID by filling out a paper application.

In addition to the information requested on the application form, you will need to provide certified copies of one primary and one secondary identity document.

Primary documents

  • Foreign birth certificate
  • Foreign passport
  • Australian full birth certificate (extracts and commemorative certificates are not acceptable)
  • Australian passport (including passports that have expired in the past two years)
Secondary documents
  • National photo identification card
  • Foreign government identification
  • Driver’s licence, as long as the licence address matches the address details on your application
  • Marriage certificate, but if you use this document to verify your change of name, you can’t use it as a secondary document
The following people are authorised to certify your identity documents outside Australia:
  • notary publics
  • staff at your nearest Australian embassy, high commission or consulate, including consulates headed by Austrade honorary consuls.
An authorised certifier must, in the presence of the applicant, certify that each copy is a true and correct copy of the original document. This involves:
  • sighting the original document
  • stamping, signing and annotating the copy of the identity document to state, ‘I have sighted the original document and certify this to be a true and correct copy of the original document sighted’
  • initialling each page
  • listing their name, date of certification, phone number and position.

WHAT TO DO AFTER ACQUIRING A DIRECTOR ID

When you receive your Director ID, you need to pass it on to the record-holder in your company. This might be your company secretary, another director, a contact person or an authorised agent of the company. If UHY Haines Norton is the registered ASIC Agent for the company it should be given to us. 

If you have any questions or are unsure how to proceed, please contact your usual UHY Haines Norton partner or contact.

Disclaimer
The material contained in this newsletter is in the nature of general comment and information only and neither purports, nor is intended, to be advice on any particular matter. Readers should not act or rely upon any matter or information contained in or implied by this newsletter without taking appropriate professional advice.

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